Automated document processing with AI and RPA

Q: What happens in cases of uncertain recognition?

Human oversight remains essential: In unclear cases or when tolerance limits are exceeded, your employees step in. All other processes run automatically through to posting.

Q: How does this solution differ from standard OCR?

The AI services developed by abat go beyond standard solutions. They accurately extract data from documents even when the originals are difficult to read and are linked to RPA bots that search for, compare, and post the recognized data directly in the SAP system. An end-to-end process rather than mere text recognition.

Q: What’s the best way to get started?

By taking a look at your document processes: Together, we’ll identify the document flows with the greatest potential for improvement – for example, as part of our AI Kickstart Workshop or with the RPA Starter Package.

Why does document processing take up so much capacity?

Invoices, purchase orders, and order confirmations come in daily and must be read manually, reconciled with the data in SAP, and posted. This traditional administrative task is one of the most time-consuming processes in everyday office work. It is also prone to errors, ties up valuable resources, and slows down your employees’ productivity – especially when dealing with high volumes and various document formats. This is where abat AG’s innovative solution comes in: Our automated document processing transforms the manual process into a nearly fully automated workflow that significantly increases efficiency and accuracy.

How does automated document processing work?

Modern AI technologies and Robotic Process Automation (RPA) transform the manual process into a nearly fully automated workflow through the use of advanced image recognition and powerful natural language processing:

Automated document capture: Documents are automatically scanned and analyzed, eliminating the need for manual searching and assignment.

Efficient data processing: Extracted information is posted directly to the ERP system.
Automatic error detection: Discrepancies are automatically detected and highlighted in the system, simplifying the review process.

Case study: High-volume documents in logistics

Logistics-related business processes generate large volumes of documents daily, such as order confirmations, debit notices, or invoices. Reading these manually, reconciling them with SAP data, and processing them further is time-consuming and prone to errors.

abat provides intensive support to several clients in automating these bulk document processes. The focus is on customized AI services that go beyond standard solutions and accurately and reliably extract data from documents, even with varying layouts, poor scan quality, or complex content.

The AI components developed by abat extract structured data from paper and PDF documents and make it available for downstream processes. In combination with RPA bots that search for, compare, and process data within the SAP system, highly automated end-to-end processes are created. Postings and follow-up actions are triggered automatically, while humans intervene only in cases of ambiguity or when tolerance limits are exceeded.

This transforms traditional document verification into a scalable, stable, and future-proof process, in which abat not only provides consulting but also develops and integrates specific AI modules that can be flexibly adapted to other document types and processes.

Key benefits at a glance

AI services beyond the standard for Reliable Document Recognition
High degree of automation through the synergy of AI and RPA
abat as an implementation partner for SAP-related mass processes

Advantages and benefits

Time savings:
Up to 90% reduction in manual effort – more focus on value-added tasks.

Greater efficiency:
Automation increases efficiency by up to 92%.

Error reduction:
Human errors are minimized, and data is recorded correctly.

Cost savings:
Less effort, more productivity – lower operating costs.

Better overview:
Discrepancies are automatically detected and resolved more quickly.

Automate your document processes now

Would you like to know how much manual document verification you can eliminate? Then talk to us – we’ll use your document flows to show you where automation has the greatest impact.

If you’re taking a holistic approach to automation, we’ll take the next step with you. With AI-Shore, we don’t just automate individual processes – we integrate them into a seamless system that handles routine tasks and frees up your teams to focus on strategic priorities.

Frequently asked questions about AI document processing

What types of documents can be processed?

Paper and PDF documents such as order confirmations, debit notices, or invoices – even those with varying layouts, poor scan quality, or complex content. The AI modules can be flexibly adapted to other document types and processes.

What happens in cases of uncertain recognition?

How does this solution differ from standard OCR?

What’s the best way to get started?